Ward Manager Administrator

Ward Manager Administrator

Southland Hospital

Salary between $70,970 and $73,941 per annum pro rata

• Full time 1.0 FTE – 40 Hours per week
• Permanent opportunity

Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is dedicated to serving all New Zealanders. Through integration and collaboration, we’re building a health system underpinned by partnership, equity, sustainability, whānau-centred care, and excellence.

About the Role

This role provides additional administrative support to the Surgical and Medical Ward Charge Nurse Managers (CNM) to allow them to focus on clinical leadership and improving standards of care. The role covers several wards, so you will be working alongside a number of Charge Nurse Managers here at Southland Hospital.

You will join a team of three Ward Manager Administrators, with your two colleagues based in Dunedin covering the medical and surgical directorates.

You will have an opportunity to help improve the timeliness of the important administrative aspects of the Charge Nurse Manager’s job which are often delayed due to competing clinical leadership demands. There is potential for great job satisfaction assisting Charge Nurse Managers to complete these activities which will contribute to a safe and effective service.

The purpose of this role is to build standardised practice around the administrative component of the CNM role which you will develop and introduce alongside your Dunedin based counterparts. Regular online meetings are held to allow you to collaborate and support each other.

See position description.

About the Team/Service/ Location

Te Whatu Ora - Southern has the largest geographical coverage of all the New Zealand regions, providing services to 350,000 people in diverse communities. We take pride in all the services we provide, and our aim is to improve, promote and protect the health of our region. We believe that our dedicated and passionate staff are a significant driving force behind the achievement of these standards, and we need more like-minded people to help us continue providing for our community.

About you

We are seeking an enthusiastic and organised individual to join the friendly ward teams.

You must possess excellent organisation skills and work in a tidy and methodical way. You will need effective communication and computer skills to support this role, and a problem-solving mind. You will also be calm, professional, efficient and a team player. Time management is key as you will work with several Charge Nurse Managers on different work pieces. Confidentiality is an essential part of this role due to the documents and information you will work with. Having the ability to act independently or as part of a team, within set time frames is crucial.

Key duties will require:

• Competency in the use of Microsoft Word, Excel, Teams, and Outlook (email).
• Supporting the CNM in carrying out staff focused administration such as recruitment, appraisals, staff meetings, mandatory training and study leave.
• Setting up and maintaining effective electronic and paper filing systems and procedures relevant to the service, enabling quick access to information e.g. reporting requirements, patient safety data and displays.
• Compiling reports and populating data from available systems including patient safety and staff efficiency.
• Identifying potential improvements to systems and processes to ensure the continuous improvement of administrative duties.
• Demonstrating excellent customer service skills, by listening and interacting with stakeholders in a courteous, polite and responsive manner while adhering to relevant established protocols.
• Competency with te ao Māori, tikanga, and te reo Māori or a commitment to starting your journey and taking ownership of your learning and growth
• Experience in projects / initiatives which give effect to Te Tiriti principals and frameworks, and the application of Mātauranga Māori and Kaupapa Māori approaches, particularly as they apply in healthcare settings.

Working for Health New Zealand

Health New Zealand | Te Whatu Ora is ‘the weaving of wellness’. We're dedicated to ensuring excellent healthcare for the people of Aotearoa/New Zealand. The Equity Work Programme at Health NZ focuses on helping everyone in the health system think about equity when they do their work. It also promotes the cultural change needed for the whole system to reach equity in health outcomes.

Our people are at the heart of everything we do. Health New Zealand are committed to being good employers and honouring our equal employment opportunity obligations.

Our commitment to equity, diversity and inclusion

• We want to see the real you in your application and welcome the real you on board if you come and work with us. Skills are gained across many areas of our life, not just in formal employment. If you can demonstrate the skills listed in the ad, but the experience was gained through whānau life, community or mahi aroha (volunteering) we encourage you to apply and share your story with us in your cover letter.
• We particularly welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.

Salary Range

This role is covered by the terms and conditions of the PSA South Island Clerical Multi-Employer Collective Agreement and the salary will be in accordance with the National Health Administration Workers Pay Scale, Band 4A between $70,970 and $73,941 p.a dependant on relevant experience.

How to Apply

To view the position description and/or apply for the role please click “apply now.”  All applications must be submitted through our online careers portal before 11:59pm on 23 December 2024. If you have any questions about the role, please contact Mikayla Hamilton at Mikayla.Hamilton@southerndhb.govt.nz.

Please note, we will be reviewing applications when received and may proceed with the recruitment process, before the closing date of this advert.