Ward Admin Officer - Surgical Ward

Ward Admin Officer - Surgical Ward

Invercargill

Salary between 74,090 and $73,941 per annum pro rata

• Permanent part time 0.4 FTE
• Saturday and Sunday 0700 – 1500
• Career Development Opportunities

• Competitive salary

Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is dedicated to serving all New Zealanders. Through integration and collaboration, we’re building a health system underpinned by partnership, equity, sustainability, whānau-centred care, and excellence.

About the Role

We are looking for an administrator to join our Surgical Ward team as a Ward Administrator working 0700 – 1500 on Saturday and Sunday.

This role will effectively contribute to the smooth running of the ward by providing an efficient and timely administrative support function that is responsive and flexible to the changing needs of the service/organisation.

Tasks include but are not limited to:

• Be the first point of contact for visitors (internal and external) to the ward and handling all manner of enquires, including being a first point of contact for complaints
• Raising purchase orders for office equipment and clinical supplies, maintain ward stock levels and equipment coordination and inventory
• Overseeing the cleaning, maintenance and repairs of equipment
• Tracking and locating clinical records and data entry in patient management systems
• Admitting and discharging patients into hospital systems
• Ensuring patient referrals and clinic appointments have been made

About the Team/Service/ Location

Te Whatu Ora - Southern has the largest geographical coverage of all the New Zealand regions, providing services to 350,000 people in diverse communities. We take pride in all the services we provide, and our aim is to improve, promote and protect the health of our region. We believe that our dedicated and passionate staff are a significant driving force behind the achievement of these standards, and we need more like-minded people to help us continue providing for our community.

About you

We are looking for a new team member to carry out varied administrative duties to support the wider team, and ensure our department runs smoothly. You will be extremely resilient, display maturity whilst making sound decisions, and have a professional can-do attitude in line with our values.

As an experienced administrator you will be skilled at juggling multiple priorities, and able to remain calm under pressure.

Ideally you will bring the following skills and experience:

• Previous experience in a clerical administration role
• Be good at multitasking, and work well under pressure
• Excellent word processing and data entry skills, with a strong eye for detail
• A flexible approach with the ability to successfully prioritise your workload
• Respectful nature handling confidential and sensitive information in a professional manner
• Competency with te ao Māori, tikanga, and te reo Māori or a commitment to starting your journey and taking ownership of your learning and growth
• Experience in projects / initiatives which give effect to Te Tiriti principals and frameworks, and the application of Mātauranga Māori and Kaupapa Māori approaches, particularly as they apply in healthcare settings

View position description

Working for Health New Zealand

Health New Zealand | Te Whatu Ora is ‘the weaving of wellness’. We're dedicated to ensuring excellent healthcare for the people of Aotearoa/New Zealand. The Equity Work Programme at Health NZ focuses on helping everyone in the health system think about equity when they do their work. It also promotes the cultural change needed for the whole system to reach equity in health outcomes.

Our people are at the heart of everything we do. Health New Zealand are committed to being good employers and honouring our equal employment opportunity obligations.

Our commitment to equity, diversity and inclusion

• We want to see the real you in your application and welcome the real you on board if you come and work with us. Skills are gained across many areas of our life, not just in formal employment. If you can demonstrate the skills listed in the ad, but the experience was gained through whānau life, community or mahi aroha (volunteering) we encourage you to apply and share your story with us in your cover letter.
• We particularly welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.

Salary Range

This role is covered by the terms and conditions of the PSA South Island Clerical Multi-Employer Collective Agreement and the salary will be in accordance with the National Health Administration Workers Pay Scale, Band 4A  between $70,970 and $73,941 p.a dependant on relevant experience.

How to Apply

To view the position description and/or apply for the role please click “apply now.”  All applications must be submitted through our online careers portal before 11:59pm on 06 December 2024. If you have any questions about the role, please contact Mikayla Hamilton at mikayla.hamilton@southerndhb.govt.nz.

Please note, we will be reviewing applications when received and may proceed with the recruitment process, before the closing date of this advert.