Service Administrator - ENT and Ophthalmology

Service Administrator - ENT and Ophthalmology

• Dunedin Hospital,  Permanent, full time
• Salary per annum $70,970 - $73,941 pro rata.
• A rewarding role in a supportive team

Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders.

About the Role

This role will effectively contribute to the smooth running of the services by providing an effective and timely administrative support function that is responsive and flexible to the changing needs of the service and organisation.

You will be responsible for:

• Providing timely and accurate confidential secretarial support for the Service Manager’s
• Assisting with the processing of payroll, Time & Attendance, complaints and incidents, and development of reports and business plans.
• Ensuring all task requests assigned to the Service Manager’s direct reports are completed on time.
• Assisting with the orientation process of new permanent Senior Medical Officers and Locums as required.
• Maintain confidentiality of documentation and information
• Along with providing general administration and support for the wider team.

About the Team/Service/ Location

Health New Zealand - Te Whatu Ora - Southern has the largest geographical coverage of all the New Zealand regions, providing services to 350,000 people in diverse communities. We take pride in all the services we provide, and our aim is to improve, promote and protect the health of our region. We believe that our dedicated and passionate staff are a significant driving force behind the achievement of these standards, and we need more like-minded people to help us continue providing for our community.

About you

We are looking for a highly motivated and organised person with a strong ability to prioritise competing demands in an efficient manner.

You will have a friendly and welcoming nature and be comfortable interacting with patients both in person and on the phone. As an experienced administrator you will also be skilled at juggling multiple priorities and able to remain calm under pressure.

Our ideal candidate will have:

• Previous experience in a busy administration role
• High degree of knowledge and use of Microsoft Office suite including advanced knowledge of word processing, excel, outlook, graphics and presentation packages
• Excellent word processing and data entry skills, with a strong eye for detail
• Strong written and verbal communication skills
• Flexible approach with the ability to successfully prioritise your workload
• Respectful nature handling confidential, often sensitive information in a professional manner

View position description

Working at Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.  

How to Apply

To apply please click “apply now.”  All applications must be submitted through our online careers’ portal by 08 April 2025. If you have any questions about the role, please contact Mikayla Hamilton mikayla.hamilton@tewhatuora.govt.nz

We will review applications as received and may proceed with the recruitment process, before the closing date of this advert.