Service Administrator - ED and Medicine

Service Administrator – Medicine and Emergency Department

Southland Hospital, Permanent Part-time 0.5 FTE

Salary Band $70,970 - $73,941 p.a. pro rata

• Assist management and clinical teams within these key hospital services
• Continuous support for learning and career development

Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders.

About the Role

We are looking for an experienced and confident administrator to support the Service Manager and team on a part-time (0.5FTE). This is a role that will provide the opportunity to demonstrate your outstanding coordination and communication skills, allow you to work autonomously and offer ample opportunities to use your initiative. 

Day to day responsibilities include but are not limited to; assisting with quality assurance related administration, including drafting of related communications, processing timesheets, booking meetings, taking minutes, organising agendas and travel, raising purchase orders, keeping records and other general internal administrative processes that support our clinical teams.

No matter the task, it is imperative that deadlines are not only met but strived to be exceeded.

Position Description

About the Team/Service/ Location

This is a demanding and varied role encompassing a large range of administration tasks and interfacing with a large multidisciplinary team.

Health New Zealand Te Whatu Ora - Southern has the largest geographical coverage of all the New Zealand regions, providing services to 350,000 people in diverse communities. We take pride in all the services we provide, and our aim is to improve, promote and protect the health of our region. We believe that our dedicated and passionate staff are a significant driving force behind the achievement of these standards, and we need more like-minded people to help us continue providing for our community.

For more information on living and working in Southland click here

About you

This role demands a switched on, highly motivated and organised person with a strong ability to prioritise competing demands in an efficient manner, whilst continually learning in an ever-changing environment.

Ideally you will also bring the following skills and experience:

• Previous experience in a busy administrator role
• Be a strong team player, with the ability and desire to work cohesively across the team
• Time management skills – having a knack for multi-tasking
• Ability to communicate clearly, both in written and verbal form
• Competent and confident using the Microsoft Office suite, particularly Word, Excel and Outlook
• A strong eye for detail
• Ability to follow instructions with minimal supervision
• Respectful and professional nature handling confidential information 
• Have a natural flair for building and fostering positive relationships
• Health sector background desirable, but not essential

Working at Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.  

How to Apply

To apply please click “apply now.”  All applications must be submitted through our online careers’ portal by 28 April 2025 If you have any questions about the role, please contact deb.mcdonald@tewhatuora.govt.nz

We will review applications as received and may proceed with the recruitment process, before the closing date of this advert.