Medical Secretary Booking Administrator - Surgical Services Administration

Medical Secretary Booking Administrator - Surgical Services Administration

• Southland Hospital, Permanent part time 0.8 FTE 32 hours per week
• Salary $74,090 - $77,200 pro rata per annum

Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders.

About the Role

This is a role that will enable you to demonstrate outstanding coordination skills and provide ample opportunities to use your initiative. This is a demanding role involving a number of administration tasks and interfacing with a large multidisciplinary team.

The Medical Secretary’s key purpose is to effectively contribute to the smooth running of the service by providing an efficient and timely administrative support function that is responsive and flexible to the changing needs of the service. Ensuring the patient journey through the service is as stress free as possible. This role is in a high-volume, fast-paced area and includes a lot of tasks that require you to be an all-rounder with strong problem solving skills and good initiative.

About the Team/Service/ Location

Health New Zealand Te Whatu Ora - Southern has the largest geographical coverage of all the New Zealand regions, providing services to 350,000 people in diverse communities. We take pride in all the services we provide, and our aim is to improve, promote and protect the health of our region. We believe that our dedicated and passionate staff are a significant driving force behind the achievement of these standards, and we need more like-minded people to help us continue providing for our community.

About you

We are looking for a team player with excellent communication skills and the ability to deal with a variety of people and tasks, often all at the same time! Your background will be in varied administration positions that demonstrate your ability to provide high quality administration services within a busy office setting. Previous hospital administration experience and familiarity with patient management systems will be a huge advantage but we will also consider applicants that can show us they have transferable skills from previous roles.

Our successful candidate will have:

• Previous experience in a busy administrator role
• Excellent time management skills
• Strong written and verbal communication skills
• Ability to work autonomously 
• Strong attention to detail, with a typing speed of at least 60wpm
• Respectful and professional nature handling confidential information  

We offer a supportive and friendly team, and above all an excellent opportunity to learn new skills and develop your career. Apply now and tell us in your covering letter what skills you will bring to this role.

See position description.

Working at Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.  

How to Apply

To apply please click “apply now.”  All applications must be submitted through our online careers’ portal by 27 May 2025. If you have any questions about the role, please contact Mikayla Hamilton Mikayla.hamilton@tewhatuora.govt.nz

We will review applications as received and may proceed with the recruitment process, before the closing date of this advert.