Management Assistant - Community Services

Management Assistant – Community Services

Wakari Hospital

Salary between $74,090 and $77,200 per annum

• Permanent, fixed term until October 2025
• Fast paced healthcare environment
• Take the next step in your professional development!

Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is dedicated to serving all New Zealanders. Through integration and collaboration, we’re building a health system underpinned by partnership, equity, sustainability, whānau-centred care, and excellence.

About the Role

Reporting to the General Manager - Community Services, this high-paced but rewarding role sees you providing top-level administrative support to the directorate leadership team, while being the interface with the staff of services in the manager’s portfolio as well as external organisations.

A largely autonomous role, this position demands diligence and efficiency. Your daily routine could involve any of the following activities and other general administrative tasks:

• Facilitating communication channels
• Organising meeting agendas and taking minutes
• Email management
• Overseeing schedules and complex diary management
• Managing the complaints and adverse events processes
• Financial reports and maintenance of financial and human resource systems
• Coordination of information for reports, collating and ensuring their timely delivery
• Collation of monthly reporting

About the Team/Service/ Location

Health New Zealand - Southern has the largest geographical coverage of all the New Zealand regions, providing services to 350,000 people in diverse communities. We take pride in all the services we provide, and our aim is to improve, promote and protect the health of our region. We believe that our dedicated and passionate staff are a significant driving force behind the achievement of these standards, and we need more like-minded people to help us continue providing for our community.

About you

In order to hit the ground running you will have a background in senior-level administration, and demonstrate skills to anticipate, prioritise and deliver to ever changing time frames.  You will have the ability to take direction when required and the confidence to build successful working relationships across a large organisation.

To be successful in this role, you will also need to demonstrate the following:

• Excellent interpersonal skills and a highly professional demeanour, with the confidence to build successful working relationships across a large organisation.
• Keen eye for detail and inherent initiative to allow you to complete complex tasks with minimal supervision.
• Strong computer skills, including an unrivalled proficiency in Microsoft 365.
• Exceptional communicator who can offer trusted support, with the ability to provide solutions on your feet.

• Competency with te ao Māori, tikanga, and te reo Māori or a commitment to starting your journey and taking ownership of your learning and growth
• Experience in projects / initiatives which give effect to Te Tiriti principals and frameworks, and the application of Mātauranga Māori and Kaupapa Māori approaches, particularly as they apply in healthcare settings

See position description.

Working for Health New Zealand

Health New Zealand | Te Whatu Ora is ‘the weaving of wellness’. We're dedicated to ensuring excellent healthcare for the people of Aotearoa/New Zealand. The Equity Work Programme at Health NZ focuses on helping everyone in the health system think about equity when they do their work. It also promotes the cultural change needed for the whole system to reach equity in health outcomes.

Our people are at the heart of everything we do. Health New Zealand are committed to being good employers and honouring our equal employment opportunity obligations.

Our commitment to equity, diversity and inclusion

• We want to see the real you in your application and welcome the real you on board if you come and work with us. Skills are gained across many areas of our life, not just in formal employment. If you can demonstrate the skills listed in the ad, but the experience was gained through whānau life, community or mahi aroha (volunteering) we encourage you to apply and share your story with us in your cover letter.
• We particularly welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.

Salary Range

This role is covered by the terms and conditions of the expired PSA South Island Clerical Multi-Employer Collective Agreement and the salary will be in accordance with the National Health Administration Workers Pay Scale, Band 5 between Step 1 $74,090 and Step 3 $77,200 p.a pro rata dependant on relevant experience.

How to Apply

To view the position description and/or apply for the role please click “apply now.”  All applications must be submitted through our online careers portal before 11:59pm on 07 February 2025. If you have any questions about the role, please contact Mikayla Hamilton at mikayla.hamilton@southerndhb.govt.nz.

Please note, we will be reviewing applications when received and may proceed with the recruitment process, before the closing date of this advert.