Fixed Term Directorate Coordinator - Medicine and Women's and Children's Health

Fixed Term Directorate Coordinator – Medicine and Women’s and Children’s Health

• Dunedin Hospital, Fixed term full time 1 FTE until 04 May 2026
• Salary between $77,452 and $81,024 per annum
• Fast paced healthcare environment

Health New Zealand | Te Whatu Ora is firmly grounded in the principles of Te Tiriti o Waitangi and is committed to building a health system that serves all New Zealanders.

About the Role

This role reports directly to the General Manager - Medicine and Women’s and Children’s Health. This is a high-paced but rewarding role sees you providing top-level administrative support to the Directorate that oversees majority of medical speciality functions for Health New Zealand Southern.

As part of the Directorates leadership team you will coordinate, support and interact with the staff of all services in the Directorate as well as many external organisations, internal stakeholders across our regional and National business functions as well as from time to time, patients and their Whanau.

Tasks include but are not limited to:

• Facilitating communication channels
• Organising meeting agendas and taking minutes
• Email management
• Overseeing schedules and complex diary management
• Managing patient feedback and complaints, media and Official information request inquiries.
• Coordinating the Directorates adverse events processes, arranging family meetings and liaising directly with Patients and Whanau
• Maintenance of financial and human resource systems and reporting
• Coordinating information for various reports
• Collation of monthly reporting
• Overseeing general office administrative duties e.g. contract management, processing expense claim and invoicing etc.

About the Team/Service/ Location

Health New Zealand I Te Whatu Ora - Southern has the largest geographical coverage of all the New Zealand regions, providing services to 350,000 people in diverse communities. We take pride in all the services we provide, and our aim is to improve, promote and protect the health of our region. We believe that our dedicated and passionate staff are a significant driving force behind the achievement of these standards, and we need more like-minded people to help us continue providing for our community.

About you

You will have a background in senior-level administration, and demonstrate skills to anticipate, prioritise and deliver in a complex environment.  You will have the ability to take direction when required and the confidence to build successful working relationships across a large organisation.

To be successful in this role, you will also need to demonstrate the following:

• Excellent interpersonal skills and a highly professional demeanour, with the confidence to build successful working relationships across a large organisation.
• Keen eye for detail and initiative to allow you to complete complex tasks with minimal supervision.
• Strong computer skills, including an unrivalled proficiency in Microsoft 365.
• Exceptional communicator who can offer trusted support, with the ability to provide solutions on your feet.
• Confidence and the ability to collate and draft written letters, reports and responses.

View Position Description

Working at Health New Zealand

Health New Zealand | Te Whatu Ora is dedicated to ensuring excellent healthcare for the people of New Zealand. We embrace a workforce that is diverse and inclusive so that we are better positioned to understand and service our community. We welcome applications from our diverse Māori, Pacific, disabled, and rainbow communities.  

How to Apply

To apply please click “apply now.”  All applications must be submitted through our online careers’ portal by 19 March 2025. If you have any questions about the role, please contact Mikayla.Hamilton@tewhatuora.govt.nz

We will review applications as received and may proceed with the recruitment process, before the closing date of this advert.