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Digitisation Specialist

Digitisation Specialist

Invercargill or Dunedin

Salary Band – $70,000 - $74000 p.a + Kiwisaver


  • Join us as we change the future of healthcare in Southern NZ
  • Exciting new roles in an established organisation
  • Permanent, fulltime position (40 hours per week)


The Records and Information Service at both Dunedin and Southland hospitals delivers an exceptional service with a focus on quality and patient privacy.  As we evolve into a digital environment, we have an exciting opportunity to join our leadership team.


This role will see you join our project team to impart your knowledge of Information systems and digitisation to how we set up our bureau, implement processes and align teams district wide to provide our staff a high quality exceptionally run digitisation service.


Once the project is complete you will be responsible for the ongoing technical expertise of the product, oversee our audit delivery, and extend our digitisation capability.


See position description.


Mō te tūranga | About the role

As the Digitisation Specialist, you will have a close working relationship with Team Leaders on both sites to ensure the smooth running of our Digitisation service by providing an efficient and timely support function that is responsive and flexible to the changing needs of the organisation, including but not limited to:

  • Identifying potential improvements to systems and processes to ensure the continuous improvement of data quality of the wider organisation.
  • Responsibility for implementation of additional phases of digitisation of paper records including but not limited to Rural hospitals and Mental health
  • Auditing of staff access to our systems ensuring compliance with privacy law and providing quality assurance


Please note, some district travel will be required.


Mōu ake | About you

  • Previous experience in leading teams
  • Excellent computer skills with the ability to learn quickly new systems
  • Proven ability to ensure quality procedures are implemented and followed
  • Proven ability on developing processes and procedures
  • Knowledgeable regarding health information and compliance
  • Experience in training of staff across multiple sites
  • High standard of interpersonal communication skills, including written and verbal


Painga | Benefits

  • Friendly and supportive team
  • Access to a range of retail discounts
  • Subsidised gym membership and discounted health insurance


Mō mātou | About us

Te Whatu Ora - Southern has the largest geographical coverage of all the New Zealand regions, providing services to 350,000 people in diverse communities. We take pride in all the services we provide, and our aim is to improve, promote and protect the health of our region. We believe that our dedicated and passionate staff are a significant driving force behind the achievement of these standards, and we need more like-minded people to help us continue providing for our community.


Utu whānui |Salary range

This role is covered by the terms and conditions of the PSA South Island Clerical Multi-Employer Collective Agreement and the salary will be in accordance with the National Health Administration Workers Pay Scale, Band 6 between $71,196 and $74,664 per annum dependant on relevant experience.


Rā mōnehu |Closing Date:  Sunday, 29 January 2023

Due to the fast-paced nature of what we do, our vacancy close dates may be subject to change. Don’t delay, make sure you apply as soon as possible.


Tono ināianei | Apply now

We only accept online applications. Please apply via our website:


For further information please contact Hannah Friedrich, Recruitment Advisor, all conversations will be confidential in nature


If you currently work for Te Whatu Ora- Health New Zealand - Southern , please apply for this role via our internal careers site, found here:  Pulse > Applications > Corporate > SuccessFactors


Pre-Employment checks

In the interests of protecting our people and our patients, all appointments will be subject to:

  • Occupational Health Assessment
  • Police Vetting / Ministry of Justice safety checks
  • Serious misconduct checks (previous Public Service departments and statutory Crown entities only)


COVID-19 Vaccination requirements

New employees of Te Whatu Ora Southern will need to be fully vaccinated against COVID-19, which includes two doses and a booster dose of an approved vaccine. If you are unable to receive a COVID-19 vaccine or booster for any reason, please indicate this in your cover letter so we can discuss this with you further and establish if you meet any criteria for an exemption.




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