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Administration Officer - Integrated Operations Centre

Administration Officer – Integrated Operations Centre

Dunedin Hospital


  • Permanent, part time (0.5 FTE), 20 hours per week
  • Join a supportive and dedicated team


Mō te tūranga | About the role


We are looking for an enthusiastic Administration Officer to join our team on a part-time (0.5FTE), permanent basis.  Our Integrated Operations Centre (IOC) holds a key function within Dunedin Hospital providing a coordination centre and overview of the patient flow across the hospital.  In addition, we have a  Nursing Resource Unit that has a pool of Registered Nurses and Health Care Assistants who work across all wards in the hospital, wherever the demand may be that day.


In this position you will be carrying out a wide range of administrative duties for the IOC Team. You will have a varied role from coordinating patient transport to assist with the onboarding of staff.  You will be required to assist with the collation of monthly reports, and other ad hoc administrative duties as required to ultimately provide an efficient and timely administrative support function that is responsive and flexible to the changing needs of the service.


This is a fast-paced environment and experienced applicants will thrive in this busy service.


This is a Monday to Friday role, between the hours of 9:00am – 2:00pm. There may be flexibility to work extra hours, as and when required.


View Position Description


Mōu ake | About you

Naturally you will have a warm, friendly and welcoming nature, and as an experienced administrator will be skilled at juggling multiple priorities. Resilience is also key in this fast-paced service!


Ideally you will bring the following skills and experience:

  • Previous experience in a busy administration role
  • Competent and confident using the Microsoft Office suite, particularly Word, Excel and Outlook
  • Excellent word processing and data entry skills with a strong eye for detail
  • Flexible approach with the ability to successfully prioritise your workload
  • Respectful nature handling confidential, often sensitive information in a professional manner
  • Excellent communication with a natural flair for fostering positive relationships


This is a fun and hard-working team providing resources to our services where they need it most. If you have a fantastic sense of humour and would enjoy working within an ever-changing environment, we would love to hear from you!


Painga | Benefits


  • Continuous support for career development.
  • Subsidised gym membership and discounted health insurance.
  • Access to staff fitness facilities and banking offers
  • Access to a range of retail discounts and Employee Assistance Programme (EAP).


Mō mātou | About us

Te Whatu Ora - Southern has the largest geographical coverage of all the New Zealand regions, providing services to 350,000 people in diverse communities. We take pride in all the services we provide, and our aim is to improve, promote and protect the health of our region. We believe that our dedicated and passionate staff are a significant driving force behind the achievement of these standards, and we need more like-minded people to help us continue providing for our community.


Utu whānui |Salary range

This role is covered by the terms and conditions of the PSA South Island Clerical Multi-Employer Collective Agreement and the salary will be in accordance with the National Health Administration Workers Pay Scale, Band 4 between $64,903 and $67,787 p.a pro rata dependant on relevant experience.


Rā mōnehu |Closing Date:  Tuesday, 7 February 2023

Due to the fast-paced nature of what we do, our vacancy close dates may be subject to change. Don’t delay, make sure you apply as soon as possible.


Tono ināianei | Apply now


We only accept online applications. Please apply via our website: All conversations will be confidential in nature.


If you currently work for Te Whatu Ora- Health New Zealand - Southern , please apply for this role via our internal careers site, found here:  Pulse > Applications > Corporate > SuccessFactors


For further information please contact Hannah Friedrich, Recruitment Advisor at . All conversations will be confidential in nature.


Pre-Employment checks

In the interests of protecting our people and our patients, all appointments will be subject to:

  • Occupational Health Assessment
  • Police Vetting / Ministry of Justice safety checks
  • Serious misconduct checks (previous Public Service departments and statutory Crown entities only)
  • New employees of Te Whatu Ora Southern will need to be fully vaccinated against COVID-19, which includes two doses and a booster dose of an approved vaccine. If you are unable to receive a COVID-19 vaccine or booster for any reason, please indicate this in your cover letter so we can discuss this with you further and establish if you meet any criteria for an exemption.

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