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Service Administrator - Medicine and Emergency Department

Service Administrator - Medicine and Emergency Department

Southland Hospital


  • Part-time (0.5FTE), 20 hours per week
  • Fixed-term opportunity until 31 October 2023
  • Join a supportive and dedicated team


View Position Description 


Mō te tūranga | About the role

We are looking for a confident administrator to support the Service Manager and team on a part-time (0.5FTE), fixed term basis until 31 October 2023.


This is a role that will provide the opportunity to demonstrate your outstanding coordination and communication skills, allow you to work autonomously and offer ample opportunities to use your initiative.


As the Service Administrator, you will be carrying out a wide range of administration tasks and interfacing with a large multidisciplinary team.


Day to day responsibilities include but are not limited to; assisting with quality assurance related administration, including drafting of related communications, processing timesheets, booking meetings, taking minutes, organising agendas and travel, raising purchase orders, keeping records and other general internal administrative processes that support our clinical teams.


Mōu ake | About you


To be successful in this very busy role you will be the kind of person who enjoys working in a demanding environment, be skilled at juggling multiple priorities and able to remain calm under pressure.


Ideally you will also bring the following skills and experience:

  • Previous experience in a busy administrator role
  • Competent and confident using the Microsoft Office suite, particularly Word, Excel and Outlook
  • Time management skills – having a knack for multi-tasking
  • Ability to communicate clearly, both in written and verbal form
  • Ability to follow instructions with minimal supervision
  • Be a strong team player, with the ability and desire to work cohesively across the team
  • Health sector background desirable, but not essential.


Painga | Benefits


  • Continuous support for learning and career development
  • Subsidised gym membership and discounted health insurance
  • Access to discounted staff holiday accommodation and a range of retail discounts


Mō mātou | About us

Te Whatu Ora - Southern has the largest geographical coverage of all the New Zealand regions, providing services to 350,000 people in diverse communities. We take pride in all the services we provide, and our aim is to improve, promote and protect the health of our region. We believe that our dedicated and passionate staff are a significant driving force behind the achievement of these standards, and we need more like-minded people to help us continue providing for our community.


Utu whānui |Salary range

This role is covered by the terms and conditions of the PSA South Island Clerical Multi-Employer Collective Agreement and the salary will be in accordance with the National Health Administration Workers Pay Scale, Band 4 between $64,903 and $67,787 p.a pro rata dependant on relevant experience.


Rā mōnehu |Closing Date:  Thursday, 9 February 2023

Due to the fast-paced nature of what we do, our vacancy close dates may be subject to change. Don’t delay, make sure you apply as soon as possible.


Tono ināianei | Apply now

We only accept online applications. Please apply via our website:


For further information please contact Hannah Friedrich, Recruitment Advisor,


If you currently work for Te Whatu Ora- Health New Zealand - Southern , please apply for this role via our internal careers site, found here:  Pulse > Applications > Corporate > SuccessFactors


Pre-Employment checks

In the interests of protecting our people and our patients, all appointments will be subject to:

  • Occupational Health Assessment
  • Police Vetting / Ministry of Justice safety checks
  • Serious misconduct checks (previous Public Service departments and statutory Crown entities only)


COVID-19 Vaccination requirements

New employees of Te Whatu Ora Southern will need to be fully vaccinated against COVID-19, which includes two doses and a booster dose of an approved vaccine. If you are unable to receive a COVID-19 vaccine or booster for any reason, please indicate this in your cover letter so we can discuss this with you further and establish if you meet any criteria for an exemption.

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