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Medical Secretary - Clinical Administration

Medical Secretary – Clinical Administration



  • Permanent opportunity
  • Part-time vacancy 0.8FTE (32 hours per week)
  • Friendly and supportive team environment


Mō te tūranga | About the role

In this position you will effectively contribute to the smooth running of the service by providing an efficient and timely administrative support function that is responsive and flexible to the changing needs of the service.


We are looking for someone who can handle having several things on the go at once, manage conflicting priorities who has the ability to uphold confidential patient information and ensure the department runs smoothly.


This position carries a varied workload while working to strict deadlines, including but not limited to

  • Organising patient pathways from actioning triaged referrals, booking clinics and surgeries along with any further follow up required.
  • Communication with other departments and external parties (patients, GP’s, private practices and other providers) is paramount, so your inter-personal skills and ability to get on with everyone is vital.
  • Other tasks - running reports, meetings, sorting correspondence and helping your colleagues with their workloads.


See position description.


Mōu ake | About you


We are looking for a team player with excellent communication skills and the ability to deal with a variety of people and tasks, often all at the same time! Your background will be in varied administration positions that demonstrate your ability to provide high quality administration services within a busy office setting.


You will also need to demonstrate the following to be successful in this role:

  • Excellent computer skills, including knowledge of Microsoft Word, Excel and Outlook (e-mail)
  • Excellent time management, interpersonal and organisational skills
  • Demonstrated ability to work both autonomously and collaboratively with other professionals
  • The ability to be adaptable, flexible and solution focused
  • Previous hospital administration experience and familiarity with patient management systems would be an advantage.


Painga | Benefits


  • Continuous support for career development.
  • Subsidised gym membership and discounted health insurance.
  • Access to a range of retail discounts and Employee Assistance Programme (EAP).


Mō mātou | About us

Te Whatu Ora - Southern has the largest geographical coverage of all the New Zealand regions, providing services to 350,000 people in diverse communities. We take pride in all the services we provide, and our aim is to improve, promote and protect the health of our region. We believe that our dedicated and passionate staff are a significant driving force behind the achievement of these standards, and we need more like-minded people to help us continue providing for our community.


Utu whānui |Salary range

This role is covered by the terms and conditions of the PSA South Island Clerical Multi-Employer Collective Agreement and the salary will be in accordance with the National Health Administration Workers Pay Scale, Band 4 between $64,903 and $67,787 p.a dependant on relevant experience.


Rā mōnehu | Closing Date: 9 December 2022

Due to the fast-paced nature of what we do, our vacancy close dates may be subject to change. Don’t delay, make sure you apply as soon as possible.


Tono ināianei | Apply now

For further information please contact Hannah Friedrich, Recruitment Advisor at

We only accept online applications. Please apply via our website: All conversations will be confidential in nature.


If you currently work for Te Whatu Ora- Health New Zealand - Southern , please apply for this role via our internal careers site, found here:  Pulse > Applications > Corporate > SuccessFactors


Pre-Employment checks

In the interests of protecting our people and our patients, all appointments will be subject to:

  • Occupational Health Assessment
  • Police Vetting / Ministry of Justice safety checks
  • Serious misconduct checks (previous Public Service departments and statutory Crown entities only)


COVID-19 Vaccination requirements

New employees of Te Whatu Ora Southern will need to be fully vaccinated against COVID-19, which includes two doses and a booster dose of an approved vaccine. If you are unable to receive a COVID-19 vaccine or booster for any reason, please indicate this in your cover letter so we can discuss this with you further and establish if you meet any criteria for an exemption.

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