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Administration Officer - Dispatch (Dunedin)

Administration Officer - Dispatch

Clinical Records, Dunedin Hospital, Dunedin


  • Join us as we change the future of healthcare in Southern NZ
  • Exciting new roles in an established organisation
  • Busy and varied service


Mō te tūranga | About the role


We are looking for an Administration Officer – Dispatch to contribute to the smooth running of the Clinical Records service by providing an efficient and timely administrative support function that is responsive and flexible to the changing needs of the organisation.


This fast-paced role has a strong focus on records management, maintaining our information database and maintaining tidy storage areas so records can be quickly retrieved when required. There are also opportunities to contribute to process improvement.


View Position Description


Mōu ake | About you


To be successful in this busy role you will be the kind of person who enjoys working in a demanding environment, as well as:

  • Efficient, able to access to information quickly
  • As you’ll be handling patient information the ability to be discrete is an absolute requirement.
  • Ability to work in a structured environment with some repetitive tasks.
  • An understanding of the Privacy Act 2020 is required.


You must be a team player with very good communication skills, who understands and appreciates the need for attention to detail. In addition your strong computer and systems knowledge will see you succeed in this position.


Mō mātou | About us


Te Whatu Ora - Southern has the largest geographical coverage of all the New Zealand regions, providing services to 350,000 people in diverse communities. We take pride in all the services we provide, and our aim is to improve, promote and protect the health of our region. We believe that our dedicated and passionate staff are a significant driving force behind the achievement of these standards, and we need more like-minded people to help us continue providing for our community.


Utu whānui |Salary range

This role is covered by the terms and conditions of the PSA South Island Clerical Multi-Employer Collective Agreement and the salary will be in accordance with the National Health Administration Workers Pay Scale, Band 1 between $51,291 to $57,630 pa dependant on relevant experience.


Rā mōnehu |Closing Date:  Monday, 30 January 2023


Due to the fast-paced nature of what we do, our vacancy close dates may be subject to change. Don’t delay, make sure you apply as soon as possible.


Tono ināianei | Apply now

We only accept online applications. Please apply via our website:


For further information please contact Hannah Friedrich, Recruitment Advisor, all conversations will be confidential in nature


If you currently work for Te Whatu Ora- Health New Zealand - Southern , please apply for this role via our internal careers site, found here:  Pulse > Applications > Corporate > SuccessFactors


Pre-Employment checks

In the interests of protecting our people and our patients, all appointments will be subject to:

  • Occupational Health Assessment
  • Police Vetting / Ministry of Justice safety checks
  • Serious misconduct checks (previous Public Service departments and statutory Crown entities only)


COVID-19 Vaccination requirements

New employees of Te Whatu Ora Southern will need to be fully vaccinated against COVID-19, which includes two doses and a booster dose of an approved vaccine. If you are unable to receive a COVID-19 vaccine or booster for any reason, please indicate this in your cover letter so we can discuss this with you further and establish if you meet any criteria for an exemption.

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