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Administration Officer - Clinical Records

Administration Officer

Clinical Records, Southland Hospital


  • Get away from the desk in this active administration role
  • Provide a vital service to patients, families/whanau and health professionals
  • Busy, team environment in this permanent fulltime position (40 hours per week)


Bring your positivity, customer service and attention to detail to this crucial, customer-facing role based onsite at Southland Hospital. 

About the opportunity


Are you a reliable and motivated administrator? Come and join our friendly, dedicated team working hard and having fun along the way.


Based within Southland Hospital, we work in a fast paced office using a range of systems including paper patient records and electronic systems. Communication is also key as you will have high levels of interactions with all health professionals both within and alongside Southern DHB.


Full, comprehensive training is provided to ensure you have all the skills and knowledge required to thrive in this busy and vital role. You will be required to supply and retrieve patient records from around the hospital – all staff start in the filing team, developing your skills to then branch out and cover all roles within the service. 


The role includes:

  • Maintaining and completing records before filing
  • Data integrity tasks
  • Dealing with public and health professionals’ requests for clinical information
  • Preparing records for outpatients’ clinics.


About you

We don’t need you to have specific experience within clinical records but you will need to be a skilled communicator, be reliable, accurate and have an eye for detail. Although not essential, a basic knowledge of medical terminology would be a bonus. Our ideal candidate will demonstrate:


  • Computer literacy, proficient in the Microsoft Office Suite
  • Good level of physical fitness
  • Strong attention to detail at all times
  • A positive, can-do/problem solving attitude for customers
  • Relevant administrative work experience


The current salary for this position is $46,894 - $48,740 per annum in accordance with the NZNO Southland Administrative Employees Collective Employment Agreement and will be based on relevant experience and qualifications. 


Apply now and kick start your career!


Why Southland/Dunedin/Us etc?

Now is a great time to relocate to Southern if you were considering a move! The Southern district offers the benefits of excellent amenities, first class primary through to tertiary education, affordable housing and outstanding recreational opportunities. Whether it is surfing, kayaking or sailing; skiing, hunting or fishing; theatre, live-music or art – there’s literally something for everyone. Check out https://careers.southernhealth.nz/ for what the region and we can offer you and your whanau.


Position Description


Closing Date: Sunday 18th April 2021

Due to the fast paced nature of the DHB, our vacancy close dates may be subject to change. Don’t delay, make sure you apply as soon as possible.

For further information please contact Sarah Burgess, Recruitment Advisor for Corporate Directorate on 03 470 9021.


Pre-Employment checks

In the interests of protecting our people and our patients, all appointments will be subject to:

  • Occupational Health Assessment
  • Police Vetting / Ministry of Justice safety checks
  • Serious misconduct checks (previous Public Service departments and statutory Crown entities only)

Apply now »